Assistant Producer for Table Top games

As part of the Reading Fringe Festival’s 10th Anniversary, we are looking for an Assistant Producer to oversee delivery of a weekend of interactive tabletop games, designed by TimeTrap Escape Rooms.

Reading Fringe Festival, TimeTrap Escape Rooms and Reading BID present this collection of 10 escape room-style challenges hidden within 10 popular locations throughout Britain’s biggest (and best) town, as the Fringe returns in-person for the first time in three years.

Who are we looking for?

You are…

  • Calm under pressure
  • Proactive at solving problems
  • A good communicator
  • Reliable
  • Able to work on your own initiative (with support)

Responsibilities 

Preparation & Delivery

  • Assist in selection of venues with Festival producer
  • Match games to venues / Saturday/ Sunday
  • Manage venues’ expectations around space/footfall (with the support of BID manager)
  • First point of contact for venues
  • First point of contact for Time Trap
  • Event management plan

Steward recruitment & Management 

  • Hire, train and manage team of paid games stewards
  • Manage communications with stewards
  • Administration of timesheets and invoicing with support of Festival Finance Manager
  • Managing budget with support of Festival Producer

On the day

  • Event Management on the day
  • First point of contact for games stewards/venues
  • Resolve any issues referring up to Festival producer where necessary

Ongoing

  • Provide regular updates to RFF committee meetings
  • Timely communication with Festival marketing manager regarding recruitment and games schedule / programme

Start date: July 2022

Must be available to work on 29th and 30th October, plus training session(s)

Fee: £2,000

TO APPLY: please submit a cv and covering email to deb@readingfringefestival.co.uk by 23:59 Sunday July 10 2022. Video applications are welcome.

Attributes 

Essential 

  • Excellent organisational skills
  • Excellent communication skills both written and spoken, with a range of stakeholders
  • Previous experience delivering events
  • Passion for the arts and audience engagement
  • Commitment to diversifying opportunities in the arts

Desirable

  • Experience of recruiting and managing teams of volunteers
  • Experience of delivering events in atypical spaces

Proposed timeline

(to be agreed with Assistant Producer)

Key activities Starts Ends
Steward recruitment  July Friday 30th September
Venue recruitment & confirmation to Marketing Manager July Weds 31st August
Submission of Event Management Plan Thurs 1st September Friday 30th September
Delivery of training session(s) Mon 17th October Thurs 27th October
Tabletop games @ Rdg Fringe Saturday 29th Oct Sunday 30th Oct
Wrap up administration & review Mon 31st Oct Fri 11th Nov

About the Reading Fringe Festival 

Reading Fringe Festival has been bringing the best in cabaret, children’s shows, comedy, dance, exhibitions, film, music, spoken word, theatre and much more to the town (Britain’s biggest) since 2013, as well as to the world at large with Reading Fringe Digital in 2020. After taking a pause in 2021 the festival returns this autumn.

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